RFP 2018-0500-3656
Alaska State System of Support Coaching Program Call for Experienced Alaska Teachers
The Alaska Department of Education and Early Development is seeking responses from qualified and experienced Alaskan Educators for the State System of Support (“SSOS”) Coaching Program. EED is seeking experienced Alaskan Educators who are interested in applying their education skills in a coaching setting to increase the capacity of low performing schools and districts to increase student achievement. Offerors must have knowledge of current research and practices in the six effective school domains of curriculum, assessment, instruction, supportive learning environment, professional development and leadership. Coaches work as independent contractors.
Contractors will be selected by a multiple step procurement process. Responses to the initial call will be scored and ranked comparatively. Top scoring responses will move on to the interview portion, with top scoring offerors being selected to act as coaches. This call will be used to fill any coaching needs through the 2017-2018 school year. Offerors selected for award will be required to submit further documentation to comply with Alaska’s Procurement Code and administrative requirements for contracts.
To submit a response, submit the following documents no later than 4:00 PM on Friday, May 12, 2017.
1. A cover letter that indicates clear understanding of SSOS coach program and expectations as described below. Cover letters must include the complete name and address of the offeror, including the name, mailing address, email address, and telephone number of the person the state should contact regarding the response.
2. A resume no longer than 2 pages, single sided, that clearly indicate educational background and ability to be a SSOS coach. This resume must clearly demonstrate at least 5 years of classroom or administrative experience in Alaska or as a professional educational consultant in Alaska, and experience as a member of a school or district leadership team.
3. One of the following certifications, or evidence of qualifications to obtain one of the following certificates:
a. Current Alaskan Type A Professional Teacher Certificate
b. Current Alaskan Master Teacher Certificate
c. Current Alaskan Type B Administrative Certificate
d. Current Alaskan Type C Special Services Certificate
e. Alaskan Retired (Lifetime) Certificate
f. Alaska Type E Early Childhood Certificate
4. A completed List of Professional References form (in the attachments to this public notice) with at least three references listed.
Submission Instructions
Offerors may either submit a hard copy of their documents or may submit PDF copies of the documents via email.
If submitting a hard copy, send one hard copy of each of the required documents to the procurement officer in a sealed package. The sealed proposal package(s) must be addressed as follows:
If using U.S. mail, please use the following address:
DEPARTMENT OF EDUCATION AND EARLY DEVELOPMENT
DIVISION OF ADMINISTRATIVE SERVICES
ATTENTION: ROB ROYS
RFP 2017-0500-3552
PO BOX 110500
JUNEAU, ALASKA 99811-0500
If using a delivery service, please use the following address:
DEPARTMENT OF EDUCATION AND EARLY DEVELOPMENT
DIVISION OF ADMINISTRATIVE SERVICES
ATTENTION: ROB ROYS
RFP 2017-0500-3552
801 W TENTH STREET SUITE 200
JUNEAU, ALASKA 99801
Emailed proposals are acceptable but not encouraged. If submitting a proposal via email, the documents must be saved as separate PDF documents and emailed to EED.Procurement@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Cover Letter.pdf” and “Vendor A – Resume.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.
The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above. It is the offeror’s responsibility to contact the issuing agency at (907) 465-8654 to confirm that the proposal has been received. There will be no emailed acknowledgment of receipt of an emailed proposal. Only receipt of an email may be confirmed: the email will not be opened until the deadline for receipt of proposals. The state is not responsible for unreadable, corrupt, or missing attachments. An emailed proposal received after the deadline shall be treated as if the offeror’s failed to submit a proposal prior to the deadline and will cause the proposal to be disqualified. Late emailed proposals or amendments will not be opened or accepted for evaluation.
NOTE: A complete proposal must be received by the deadline. Incomplete or proposals received after the deadline shall be rejected as late proposals. The time an offeror sends a proposal is not the time of receipt. A proposal sent prior to the deadline, but received after the deadline shall be rejected as a late proposal.
Background Information
The mission of the State System of Support Coaching Program is to support districts and schools as they build their capacity to implement sustainable school improvement strategies.
The SSOS program works with district and school staff to promote improvement in the six effective school domains of Curriculum, Assessment, Instruction, Supportive Learning Environment, Professional Development, Leadership and also the seven Expectations for Priority Schools consisting of Effective Leadership, Effective teaching, Maximizing Learning Time, Research Based Instruction, Use of Data, Support and Safe Learning Environments, and Collaborative Community Engagement.. This includes, but is not limited to, work in these areas:
1. Develop, implement and sustain school improvement efforts
2. Align curriculum and assessments with Alaska State Standards
3. Promote and integrate the Alaska Cultural Standards
4. Increase data literacy and the use of data to inform instruction
5. Develop structures that support quality instruction and effective interventions for all students
6. Promote student access to meaningful exposure in all content areas
7. Foster a positive school climate and learning environment that is attentive to local culture
8. Foster staff collaboration through weekly staff meetings that discuss individual student progress,
9. Align professional development policies and practices with resources and academic goals
10. Develop principals as instructional leaders through the use of tools such as regular walkthroughs, precision goal setting, and school-wide initiatives
SSOS Coaching Program and Coach Expectations
The SSOS Coaching Program provides on-site technical assistance to support schools and districts in their efforts to improve systems and structures that increase student achievement. Coaches work collaboratively with educators to assess school needs, and design interventions based on education research.
SSOS Coaches receive required training on established SSOS Coaching Program tools and protocols. Coaches will take part in at least three (3) face-to-face meetings per year as well as partner calls with designated partners, and periodic, scheduled SSOS Coaching Program audio staff meetings. Coaches will be expected to adhere to the processes and tools presented by the Department of Education and Early Development and/or the department’s designee.
SSOS Coaches will be assigned to one or more schools, depending on the size and location of the sites. Coaches will visit this site each month, spending four consecutive days with the staff. If a coach is assigned to more than one school, the on-site time will be divided between the sites. Site visit activities will be based on school need, and shall include modeling instruction and leadership practices, co-teaching, facilitation, professional development, and data analysis. The logistics of coaching in rural Alaska necessitate that Coaches travel on the weekend, sleep in classrooms, and pack their own food and bedding. Phone, email, and other distance communication tools used between site visits require evening and weekend contact time.
Contract Types and Amounts
Contract will be Firm Fixed Price contract and will be either a Full Contract or a Partial Contract based upon an offeror’s preference and on the needs of the program. In the first year of the contract, coaches will receive a contract for their services of $48,500 for a Full Contract, or $24,250 for a Partial Contract.
Pre-Submission Teleconference
There will be a two pre-proposal conferences. The first will be held at 1:30 PM on Friday, March 24, 2017. The second will be held at 1:30 PM on Friday, April 14, 2017. These will be via WebEx and potential offerors are invited to attend either conference by one of two ways:
1. Telephone
Call either (907) 269-3000 or (907) 269-7570. The Meeting Number is 807 827 281.
2. Online
Meeting Link: https://stateofalaska.webex.com/stateofalaska/j.php?MTID=ma160eda2f2d548ca9e276df00706165b
The purpose of theses conferences is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning this call for submissions. Participants should read this call and participate in either conference prepared to discuss any concerns. Questions submitted in writing to robert.roys@alaska.gov more than 24 hours in advance will be answered in these conferences. Questions that arise during a conference may or may not be answered during the conference. Questions and answers will be transcribed and sent to prospective offerors as soon as possible after the meeting.
Offerors with a disability needing accommodation should contact the procurement officer prior to the date set for the pre-proposal conference so that reasonable accommodation can be made.
Schedule
The approximate contract schedule is as follows:
- Issue call for submissions Friday, March 10, 2017,
- Pre-Submission Conference Number 1 at 1:30 PM on Friday, March 24, 2017;
- Pre-Submission Conference Number 2 at 1:30 PM on Friday, April 14, 2017;
- Deadline for Questions 5:00 PM on Monday, April 24, 2017;
- Deadline for Receipt of Proposals 4:00 PM on Friday, May 12, 2017;
- Deadline to contact references 5:00 PM on Friday, May 26, 2017;
- Interviews June 5-9, 2017;
- Proposal Evaluation Committee completes evaluations by Friday, June 9, 2017;
- State of Alaska issues Notice of Intent to Award (a) Contract(s) Friday, June 16, 2017.
Award
This call for responses will be used to coaches for the 2017-2018 school year. Offerors that score 70% or higher will be eligible for award. Contracts will be offered in the order of ranking: highest to lowest.
Important Notice: If you received this solicitation from the State of Alaska’s “Online Public Notice” web site or other notification service, you must register with the procurement officer listed in this document to receive subsequent amendments. Failure to contact the procurement officer may result in the rejection of your offer.
Rob Roys
Procurement Officer
(907) 465-864
robert.roys@alaska.gov
<end of notice>
Attachments:
- List of Professional References
- Sample Cover Letter and Resume Score Sheet
- Sample Sample Interview Score Sheet
- Sample Reference Check Score Sheet